Exhibititor Information and Rules
IGC Show Is Held At Navy Pier’s Festival Hall. This is beautiful convention center and major tourist attraction is located in the heart of downtown Chicago at the foot of Illinois St. and Grand St., right on Lake Michigan.
Welcome to IGC Show 2017! If you're an existing exhibitor, you will find most of the information you need right here. If you have questions that aren't answered here, or just want to speak to a real person, contact Rob Bailey at Rob@IGCshow.com or (847) 777-1796. IGC SHOW EXCLUSIVE! SPONSORSHIP & MARKETING OPPORTUNITIES To truly set your company apart, IGC Show’s sponsorship and advertising program is the most effective way to stand up and stand out. For some companies, exhibiting alone is simply not enough. Consider these important reasons to become a sponsor at IGC Show 2017 - with key exposure opportunities still open (but going fast): • Grab the attention of IGC’s high-quality audience - 100% pure independent garden center buyers. • Expand your reach and credibility with the industry's power-buyers. More than 70% of the 100 largest garden centers in America were in attendance last year. • Make a lasting impression with IGC’s entire target audience, buyers from every U.S. and Canadian independent garden center. • Drive more traffic to your booth. • Build brand recognition as an industry leader. • Draw attention to a new product or service on display at your booth. Secure Your IGC Show Sponsorship and Advertising today. Contact Rob Bailey at Rob@IGCshow.com or (847) 777-1796. SHOW LOCATION Navy Pier Festival Hall 600 East Grand Avenue Chicago, IL 60611 SHOW HOURS Tuesday, August 15 12 pm - 6 pm Wednesday, August 16 10 am - 6 pm Thursday, August 17 10 am - 3 pm SET UP  CLICK HERE to see your assigned move-in time. Friday, August 11 8 am - 4:30 pm Saturday & Sunday Closed Monday, August 14 8 am - 8 pm Tuesday, August 15 8 am - 10 am NOTE: All booths must be set up 10 am Tuesday, August 15. No freight deliveries will be accepted on Tuesday. TEAR DOWN Thursday, August 17 3 pm - 10 pm Friday, August 18 8 am - 10 am PRIMARY CONTACTS  IGC Show Management: Rob Bailey - Rob@IGCshow.com  (847) 777-1796 Navy Pier:  navypierutilities@navypier.com  (312) 595-5266 IMPORTANT CHECKLIST Drayage (order through GES by July 26) Carpeting (required) and furniture (order through GES by July 26) Shipping (contact your favorite carrier or GES) Electrical outlets (order through GES by July 26) Order badges - CLICK HERE Book your sponsorship & show directory ad opportunities – contact Rob Bailey at Rob@IGCshow.com or (847) 777-1796. Enter your online booth description (see your booth confirmation email) Order lead retrieval device from RCS by June 24 (see form) Book a hotel room - CLICK HERE  NOTE: ELECTRICAL IS NOW ORDERED THROUGH GES IMPORTANT DATES & DEADLINES June 9 Book hotel rooms before this date for best prices and availability June 13 Order your exhibitor badges online before this date so you don’t forget July 14 First day shipments sent to GES may arrive at their warehouse July 26 Big savings! Last day to get discounted prices on orders from GES orders July 15 Last date to place DISCOUNTED phone, Internet or plumbing orders with Navy Pier August 7 Last date shipments may arrive at GES warehouse without $ penalty August 11 First day direct shipments may arrive at Navy Pier August 14 Last day direct shipments may arrive at Navy Pier (before 6 pm) August 18 Last day to remove your freight from Navy Pier (before 10 am) HOTELS IGC Show 2017 has discounted rooms set aside for exhibitors and attendees at several major downtown hotels with free shuttle service. For complete information, CLICK HERE. DRIVING DIRECTIONS From the north, take Lake Shore Drive (US 41) to the Grand Ave. Exit. From the northwest, take the Kennedy Expressway (I-90/94) to the Ohio St. Exit, head east on Ohio to Wells, head south on Wells to Illinois St., then proceed east. A secondary route is to take the Kennedy Expressway (I-90/94) to the Ohio St. Exit, head east on Ohio to Columbus/Fairbanks, then go south on Columbus/Fairbanks to Illinois, and proceed east. From the west, take the Eisenhower Expressway (I-290) to Columbus Drive, north to Illinois St. and proceed east. From the southwest, take the Stevenson Expressway (I-55) to Lake Shore Drive (US 41), north to Illinois St. Exit, turn right at Grand Ave. and proceed east. From the south, take the Dan Ryan Expressway (I-90/94) east to the Stevenson Expressway (I-55) to Lake Shore Drive (US 41), north to Illinois St. Exit, turn right at Grand Ave. and proceed east. From the southeast, take Lake Shore Drive (US 41) north to the Illinois St. Exit. PARKING We urge exhibitors NOT to park at Navy Pier during show hours as we need these parking spots for your buyers. Park at your hotel and take the free show shuttle. Alternatively, here are walking-distance lots with free Navy Pier trolley service: • 465 East Illinois St. • 403 East Grand Ave. Parking rates at Navy Pier are as follows: Monday - Sunday - Flat rate, $28 per day EXHIBITOR BADGES Register for exhibitor badges online to avoid delays onsite. CLICK HERE  and use the password provided in your Booth Confirmation Email. Can’t find that password? Email Rob Bailey at Rob@IGCshow.com for it. Companies receive up to three badges free per 10’ x 10’. Additional exhibitor badges are $35 each. DECORATOR/DRAYAGE The official IGC Show decorator and drayage company is Global Experience Specialists (GES) who can be reached at Phone @ (800) 475- 2098, Fax @ (866) 329-1437. Questions regarding drayage, furniture rental, shipment of freight, labor, booth cleaning or other special services should be directed to GES.  See GES section for details. STANDARD BOOTH SPACE INCLUDES 10' x 10' exhibit space (per booth unit purchased). 8' high backdrop with draped fabric (not included with island booth). 3' side rails with draped fabric (not included with island booth). One-line company identification sign (company name and booth number). SHIPPING INFO MAIN FLOOR BOOTHS We highly encourage you to ship your booth and products in advance to the GES warehouse. Doing so will allow everything to be waiting for you in your booth when you arrive. No waiting in long lines to access the loading dock! Your first 1,000 pounds of freight handling is free, and anything over that amount is at a very low subsidized rate. If you're using your own vehicle and must use a loading dock to unload, please note that significant delays can be expected due to limited loading docks. All vehicles must first check in at the marshalling yard at McCormick Place and then wait to be called over to Navy Pier to unload. This is what is called your "check-in time." CLICK HERE  to find your booth’s specific check-in time. If you are using your own vehicle and can hand-carry your items in, you may park (temporarily) in the parking garage and walk your items up. We'd like to save the parking spaces for your customers. NEW VENDOR ZONE Set up begins here on Monday, Aug. 14. Please see the move in schedule for exact times. We highly encourage you to ship your booth and products in advance to the GES warehouse. This way, your crates will be in your booth and ready for set up. Your first 1,000 pounds of drayage are free and additional drayage is at a highly subsidized rate. If you are using your own vehicle and can hand-carry your items, you may park (temporarily) in the parking garage and walk your items up. FLOOR COVERING All booths must be carpeted or use some form of floor covering. You may bring your own or rent carpeting from GES. Failure to carpet your
booth will incur high on-site carpeting costs. Please note - the following areas are already carpeted: 2800 aisle booths on the main show floor, all New Vendor Zone booths and the circular “C” booths in the lobby. For booths located in the first floor lobby, floor covering is optional. PLANTS, DIRT OR GROUNDCOVER If you plan to place anything damp in your booth, such as plants or bedding, use ice or water, or lay down any soil or groundcover, you must first place a WATERPROOF barrier beneath your booth or carpeting. Failure to do so can result in electrical shock and/or damage to the electrical outlets (at your expense), which are located in the floor. Visqueen plastic covering can be ordered from GES. Ice will be available for those exhibitors who have live plant material. NAVY PIER LABOR WORK RULES Navy Pier FocusOne provides communication services and plumbing. The official service contractor (GES) provides electrical, drayage, cleaning, decorating, rigging, carpentry and freight movement. The tradespeople who perform these functions are hired by GES and are not employed by Navy Pier. An exhibitor or a full-time employee of the exhibitor is allowed to do much more of their own work. An exhibitor may do his/her own assembly and decorating work if they so choose and if the booth is 300 square feet or less. An exhibitor’s full-time employee may also work along with a laborer, assisting with the installation and dismantling of a booth. This does not mean you must do this work yourself - you may have this work done by GES or an Exhibitor Appointed Contractor (EAC). CHILDREN DURING MOVE-IN/OUT & SHOW HOURS No children under the age of 14 years old will be allowed on the show floor at any time before, during or after the show. We appreciate the burden this may create for some of our exhibitors with family-owned businesses, but safety concerns for all individuals on the show floor require that we strictly enforce this regulation. Heavy equipment and machinery is prevalent on the show floor, especially during move-in and move-out of the IGC Show. Safety is always our first priority. MOVE IN/OUT LOGISTICS CLICK HERE to see your assigned move-in/set-up times. All move-in must be completed by 10 am on Tuesday, August 15. Move-out will not be permitted until 3 pm on closing day, Thursday, August 17. Any exhibitor removing or dismantling exhibit display prior to 3 pm on closing day may be denied space in future IGC Shows. Show management does its best to attract audiences for the exhibitor and expects to present a full show to all visitors during all scheduled hours of the show. This is the same reason we require a person in your booth at all times during the show. SALES LIMITATIONS The IGC Show is a closed industry trade show. Direct, individualized sale of items that are taken from any exhibit booth prior to the close of the show is prohibited. This rule is necessary in order to provide all exhibitors balanced security, and to help ensure against theft of booth material and supplies. Items may be sold directly from the booth but may not be removed from the booth and/or exhibit hall until 3 pm on closing day. Your buyer will need a removal pass for items. Please see the show office for passes. SUB-LEASING No exhibitor may assign, sublet or apportion the whole or any part of the booth space assigned, nor permit any other party to exhibit therein, nor distribute any promotional or advertising materials in the assigned space other than those manufactured, grown or sold by exhibitor in the normal course of his/her business without written permission from show management. EXHIBITOR SOLICITATION Exhibitors must limit their activities to within the confines of their assigned booth space. Exhibitor activities must be conducted in a manner consistent with the non-interference of activities legitimately exercised by other exhibitors. Distribution of an exhibitor's product, catalogs, pamphlets, printed material, souvenirs, etc., must remain within the confined area of the assigned booth space, and at no time should protrude, for any distance, into the exhibit hall aisles. No exhibitor's promotional activities will be permitted outside the confines of the assigned exhibit booth, except in such cases as approved by show management. NON-EXHIBITOR SELLING IN AISLES Show management makes every effort to protect against unauthorized selling within the show exhibit area by individuals not booking space. The IGC Show requests any individual attempting to sell or market in the aisle, or other areas of the convention center, be reported to show management. These individuals are taking advantage of exhibitors who pay for their space and abide by show rules. CHARACTER OF EXHIBITS The IGC Show reserves the right to restrict exhibits to products and services of interest to and related to the garden center trade. Show management also reserves the right to restrict exhibits which, because of noise, method of operation, materials, or for any reason deemed objectionable, and also to prohibit or evict any exhibit which, in the opinion of the management, may detract from the general character of the IGC Show. This reservation includes persons, things, conduct, printed matter, or anything of a character show management determines objectionable. In the event of such restriction or eviction, the IGC Show is not liable for any refunds for rentals or other exhibit expense. It is also required that each exhibit space have a person attending the booth at all times. Exhibitors who fail to staff their booth may not be allowed to exhibit in future IGC Shows. DISPLAY CONFIGURATION Exhibit height in excess of 4 feet must be confined to the rear 5 feet of each linear (e.g. – 10’ x 10’, 10’ x 20’, 10’ x 30’) booth. The IGC Show will strictly enforce this rule, and any violation must be immediately corrected or loss of booth space may result. No signs, partitions, apparatus, shelving, display material, etc., may extend beyond 8 feet above the exhibit space floor. Show management requires exhibitors request a written variance 21 days in advance for any portion of an exhibit that extends beyond the 8-foot limit. A request for a variance from the IGC Show must be submitted no later than July 25, 2017, and will be considered only in the case where the extended height serves as an integral part of the display. Variances are not required for live plant material that extends beyond 8 feet. However, exhibitors may not use plant material, which adversely impacts a neighboring exhibitor. Show management reserves the right of final decision in determining the importance of the display material exceeding standard show rules and regulations. SPECIAL EQUIPMENT RESTRICTIONS The operation of any engines is prohibited on the show floor. All displayed engines must have empty fuel tanks, and fuel tank caps must be either taped closed or locked. In addition, all battery cables must be disconnected and taped to meet fire department regulations. The use of loud speakers and public address equipment by exhibitors is prohibited. Exhibits that include the operation of musical instruments, radios or any noise-making equipment must be conducted or arranged so that the noise resulting from the demonstrations will not disturb adjacent exhibitors. HAZARDOUS MATERIALS No exhibitor will be allowed to bring any hazardous material into the exhibit hall for any purpose. The IGC Show requires the use of empty display containers that have never been filled with hazardous materials. This rule will be strictly enforced. Hazardous materials are defined as any material packaged in a container that has the words "danger," "warning" or "poison" on it, accompanied by a phrase such as, but not limited to, "do not get on skin," "do not get in eyes," "do not breathe dust;" live aerosol spray cans; or other similar hazards. SECURITY The IGC Show will attempt to provide adequate security service for the exhibit area during show hours as well as when the show is closed. Show management urges exhibitors to have at least one employee in their booth at all times during move-in and move-out. The ultimate responsibility of security lies with the exhibitor at all times, and show management shall not be held liable for the loss or theft of any or all items from an exhibit booth at any time. Exhibitors are particularly encouraged to secure and insure valuable items, including but not limited to TVs, DVD players, computers and monitors, small equipment and tools, cameras, etc., and remove such items immediately upon the close of the show. PRINTING & SHIPPING SERVICES FedEx Office at the Sheraton Grand Chicago offers full shipping and printing capabilities, from pop-up banners and tabletop displays to brochures and promotional materials. A special 30% discount is being offered to all exhibitors for printing. Contact Nicholas Fabek nicholas.fabek@fedex.com for details. PRESS ROOM LITERATURE PLACEMENT This year, as in the past, the show is providing a Press Room, located along the upper area above the show floor. All exhibitors are welcome to provide media kits so garden writers attending the show can access your new product information and other news. If your company would like to provide media kits, please bring 20 to room 316 by 12 pm on Tuesday, August 15. No samples may be distributed in the Press Room. For all inquiries, contact Press@IGCshow.com. EXHIBITOR CREDENTIALS In keeping with our efforts to provide exhibitors and show visitors with the best possible security, all exhibitors must wear their exhibitor name badges in clear view at all times. Non-exhibitors will not be permitted in the exhibit hall other than during posted show hours. Exhibitors are prohibited from providing exhibitor badges to show guests. To register your staff, CLICK HERE. You will need the password provided in the confirmation email sent to you when you purchased your booth. If you don’t have it, email Rob@IGCshow.com. CLICK HERE for exhibitor registration. NON-COMPLIANCE TO RULES & REGULATIONS Each exhibitor, for himself/herself and his/her employees, substitutes or agents, agrees to abide by the rules and regulations given herein and by subsequent amendments and additions, considered by the IGC Show to be in the best interest of all exhibitors. Upon non-compliance with the established rules, the IGC Show reserves the right to prohibit, reject or eject any exhibitor, exhibitor's representative, exhibit (in whole or part) or visitor, with or without giving cause. In the event of restriction or eviction, the IGC Show is not liable for any refunds on rentals or other exhibit expenses.
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